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Terms & Conditions

Last Updated: 01/03/2026

1. Introduction

SpaceCore Web (“we,” “our,” or “us”). These Terms and Conditions (“Terms”) govern your use of our website located at spacecoreweb.co.uk or spacecor.es and the web design, development, and related services we provide (collectively, the “Services”).

By accessing our website or engaging our Services, you agree to be bound by these Terms. If you do not agree to these Terms, please do not use our website or hire us for your projects.

2. Scope of Services

SpaceCore Web provides custom website design, development, maintenance, and related digital solutions. The specific scope of work for any project will be detailed in a separate Statement of Work (SOW) or Service Agreement signed by both parties. In the event of a conflict between these Terms and a specific SOW, the SOW shall prevail regarding that specific project.

3. Client Responsibilities

To ensure the successful completion of your project, you (“Client”) agree to:

  • Provide all necessary content (text, images, logos, videos) in a timely manner.
  • Ensure that all content provided by you does not infringe upon any third-party rights (copyright, trademark, privacy, etc.).
  • Provide timely feedback and approvals during the design and development phases.
  • Grant SpaceCore Web access to necessary hosting accounts, domain registrars, or third-party services required to complete the work.

Delays caused by the Client’s failure to provide content, feedback, or access may result in project timeline extensions and additional fees.

4. Intellectual Property Rights

4.1 Ownership of Final Deliverables

Upon full payment of all invoices associated with a project, SpaceCore Web grants the Client a perpetual, non-exclusive, worldwide license to use the final website design and code created specifically for the Client.

  • Note: If full payment is not received, SpaceCore Web retains all ownership rights to the work, and the Client has no right to use, display, or distribute the deliverables.
4.2 Pre-Existing Materials

SpaceCore Web retains all rights to its pre-existing code libraries, frameworks, design templates, tools, and methodologies used in creating the Client’s website (“Background IP”). The Client receives a license to use these Background IP components solely as part of the final delivered website.

4.3 Third-Party Assets

Any third-party assets (e.g., stock photos, fonts, plugins, APIs) included in the project remain the property of their respective owners. The Client is responsible for obtaining any necessary licenses for these third-party assets unless explicitly stated otherwise in the SOW.

5. Fees and Payment

  • Payment Schedule: Payments are due according to the schedule outlined in the SOW (e.g., deposit, milestone payments, final balance).
  • Late Payments: Invoices not paid by the due date may incur a late fee of 1.5% per month
  • Suspension of Work: We reserve the right to pause or suspend work on a project if payments are overdue.
  • Refunds: Due to the custom nature of our services, deposits are generally non-refundable once work has commenced. Any refunds for unfinished work will be calculated on a pro-rata basis minus any costs incurred.

6. Revisions and Changes

  • Included Revisions: The number of revision rounds included in the project fee is specified in the SOW.
  • Additional Revisions: Revisions requested beyond the agreed-upon limit, or changes to the scope of work after approval, will be billed at our standard hourly rate or via a new Change Order.
  • Scope Creep: Requests that fundamentally alter the original project scope will require a new SOW and additional fees.

7. Data Protection and UK GDPR Compliance

This section outlines the responsibilities of both parties regarding personal data in accordance with the UK GDPR and the Data Protection Act 2018.

7.1 Roles and Responsibilities
  • Client as Data Controller: Unless otherwise agreed in writing, the Client acts as the Data Controller for any personal data processed as part of the Services (e.g., customer data collected via the website being built). The Client is responsible for determining the purposes and means of such processing.
  • SpaceCore Web as Data Processor: SpaceCore Web acts as the Data Processor for the Client’s personal data. We process such data only on documented instructions from the Client and in compliance with applicable data protection laws.
  • SpaceCore Web as Data Controller: SpaceCore Web acts as the Data Controller for its own business data, including contact details of the Client’s representatives, employee data, and marketing inquiries.
7.2 Data Processing Obligations

SpaceCore Web agrees to:

  • Process personal data only for the purpose of providing the Services.
  • Implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk (e.g., encryption, access controls).
  • Not engage another processor (sub-processor) without the prior written authorization of the Client. We may use general sub-processors (e.g., cloud hosting, version control) listed in our Privacy Policy.
  • Assist the Client in fulfilling their obligations to respond to data subject rights requests (e.g., access, erasure, rectification).
  • Notify the Client without undue delay upon becoming aware of a personal data breach.
7.3 International Data Transfers

Where personal data is transferred outside the United Kingdom (e.g., to US-based servers or tools), SpaceCore Web ensures that appropriate safeguards are in place, such as the UK International Data Transfer Agreement (IDTA) or reliance on an adequacy decision, in compliance with UK GDPR Chapter II.

7.4 Data Retention and Deletion

Upon termination of the Services or at the Client’s written request, SpaceCore Web will, at the Client’s choice, either return or securely delete all personal data processed on the Client’s behalf, unless required by law to retain such data.

7.5 Client Obligations

The Client warrants that they have a lawful basis for processing personal data and have provided all necessary privacy notices to their end-users. The Client indemnifies SpaceCore Web against any claims arising from the Client’s failure to comply with data protection laws regarding the data provided to us.

7.6 Privacy Policy Reference

Our detailed data processing practices, including the categories of data we collect, the legal basis for processing, and your rights as a data subject, are set out in our separate Privacy Policy

8. Warranties and Disclaimers

  • Limited Warranty: SpaceCore Web warrants that the Services will be performed in a professional and workmanlike manner consistent with industry standards for a period of 60 days after delivery.
  • “As Is” Basis: Except for the limited warranty above, the website and Services are provided “as is.” We do not guarantee that the website will be error-free, uninterrupted, or free from viruses.
  • Third-Party Services: We are not responsible for the availability, accuracy, or functionality of third-party services (e.g., hosting providers, payment gateways, social media integrations) used in conjunction with your website.

9. Limitation of Liability

To the fullest extent permitted by law, SpaceCore Web’s total liability for any claims arising out of or relating to these Terms or the Services shall not exceed the total amount paid by the Client to SpaceCore Web for the specific project giving rise to the claim.

We shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, data, business opportunities, or goodwill, even if advised of the possibility of such damages.

10. Indemnification

The Client agrees to indemnify, defend, and hold harmless SpaceCore Web, its officers, directors, employees, and agents from any claims, liabilities, damages, losses, or expenses (including legal fees) arising out of:

  • The Client’s use of the website or Services.
  • Content provided by the Client that infringes on third-party rights.
  • The Client’s violation of these Terms.

11. Termination

Either party may terminate the agreement if the other party materially breaches any term and fails to cure such breach within 14 days of receiving written notice. Upon termination:

  • The Client must pay for all work completed up to the termination date.
  • SpaceCore Web will deliver any completed work, subject to full payment.

12. Modifications to Terms

SpaceCore Web reserves the right to update or modify these Terms at any time. Changes will be effective immediately upon posting to our website. Your continued use of our Services after such changes constitutes your acceptance of the new Terms.

13. Contact Information

If you have any questions about these Terms, please contact us at:

  • Email: contact@spacecor.es
  • Phone: +44 (0) 7346 809434

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